Employment and Volunteer Opportunities

Current Openings

TITLE: Operations Manager

CLASSIFICATION: Full-time

WAGE CATEGORY: Exempt

REPORTS TO: Executive Director, Michigan Audubon

LOCATION: Okemos, Michigan

HOURS: 8:30 am – 5 pm, Monday-Friday

Michigan Audubon offers a generous benefits package including full health benefits, 401K match, family and vacation leave, and professional development opportunities.

Position Summary:

The Operations Manager promotes efficient office and organizational management that supports team success and the achievement of the organization’s mission, programs, and strategic plans in coordinating and effectively managing the day to day operations in our Okemos headquarters office.

Equal Key Functions:

Applicants demonstrating diverse professional backgrounds with experience leading in all or most of the following areas will be given first preference for interviews:

Office/Administrative Support:

  • Oversee and enhance administrative systems that will allow for efficiency and smooth functioning of operations throughout Michigan Audubon. Ensure compliance with Michigan Audubon policies and procedures.
  • Support the Executive Director and staff with board activities. Coordinate logistics for the Michigan Audubon board and committee meetings. Communicate meeting details, assemble and edit meeting agendas and packets. Maintain board meeting minutes and records.
  • Assist in overseeing and providing support to Communications & Marketing efforts of the office, including writing occasional press releases, social media posts, emails to members, and other projects as needed and requested by the Executive Director and/or CMC.
  • Provide general office management and support the team, the organization, its programs and sites as needed.
  • Serve as a point of contact for HR systems and procedures; ensure background checks are completed on all volunteers and new hires; verify citizenship status; monitor staff members’ compliance of HR processes.
  • Support the hiring, evaluating, supervising, and strategic growth planning of paid staff (including seasonal contractors and resident managers).

Financial Processes Oversight and Support

  • Coordinate the annual budget process. Independently prepare and summarize periodic budget reports for multiple programmatic accounts. Work alongside staff to review expenses and develop recommendations for adjustments and new projections.
  • Manage the monthly revenue and expense report requirements for Michigan Audubon. Manage program’s restricted, reserve, and capital accounts by reconciling as needed and managing transfers. Meet with the treasurer monthly to review financial activities of the organization.
  • Oversee payroll; accounts payable and receivable. Maintain effective and accurate financial controls and accounting systems and ensure compliance with Michigan Audubon financial policies and procedures.
  • Assist the director in compiling and presenting board financial reports.

Project Management & Executive Assistance

  • Support the Executive Director in an executive administrative capacity.
  • Negotiate with independent contract vendors to help finalize agreements in accordance with Michigan Audubon policies. 
  • Serve as primary point of contact for Whitefish Point Bird Observatory contracted field staff and gift shop staff.
  • Assist in overseeing grant management for Michigan Audubon projects. Maintain grant financial files/records and provide guidance and support to Executive Director and staff in the preparation of program financial components of grant reports, ensuring compliance with grant terms. Work as needed with staff to coordinate all audit activities in regards to government grants.
  • Outreach, Events, & Community Engagement
  • Support Michigan Audubon events and program activities by assisting with facility logistics, food arrangements, invitations, name tags, signage, and evaluations.
  • When applicable and as requested by the Executive Director, travel outside the organization (events, programs, institutions, etc.) to support program activities and promote the mission of Michigan Audubon.


Qualifications and Experience:

  • Bachelor’s degree with five years of relevant experience preferred.   
  • Proven ability to set and manage priorities (for self and for projects), handle multiple assignments and effectively meet deadlines while operating in a flexible, professional, positive, well-organized manner.
  • Demonstrated ability to maintain high level of confidentiality and exercise discretion and judgment in managing projects and handling requests for information.
  • Strong analytical skills with the ability to be flexible and responsive to organizational and staff needs.
  • Proven record in project management, including managing budgets, overseeing grants, office management, reporting in the nonprofit sector, etc.  
  • Support projects and platforms across the organization, helping to both create and maintain projects, assign tasks when needed, update progress, and keep team members on track.
  • Work independently with minimal supervision, serving as the full-time office management presence and as primary assistant and support to the Executive Director.
  • Must have excellent interpersonal, written, and verbal communication skills and be a team player.
  • Strong organizational and relationship building skills with internal and external stakeholders.
  • Self-motivated, dedicated to accomplishing tasks, able to take initiative and creatively solve problems while maintaining strong communication with staff and other stakeholders with an enthusiastic, professional demeanor.
  • Proficiency with Microsoft Office and Google Suite.
  • Proficiency with CRMS such as Neon strongly preferred.

Compensation:

Salary will be commensurate with experience; $32,000-42,000 annually.

How to Apply

Submit resume, cover letter, three-five relevant work samples, and contact information for three professional references in a single PDF document to hgood@michiganaudubon.org. Please indicate “Operations Manager” in the subject line. Applicant review will continue until the position is filled. No phone calls or follow-up emails about this position, please.

Equal Employment Opportunity
Michigan Audubon is committed to recruiting, selecting, and retaining the best employees by affording equal employment opportunity to all individuals. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

About Michigan Audubon

Michigan Audubon is a statewide conservation organization founded in 1904 and based in Okemos, Michigan. Michigan Audubon has a network of 41 local chapters and owns 18 bird sanctuaries throughout the state. We own and operate Whitefish Point Bird Observatory as a program, and conduct programming, advocacy, outreach, and stewardship on behalf of birds and their habitats throughout Michigan. Michigan Audubon’s mission is to connect birds and people for the benefit of both through conservation, education, and research programs.

Owl’s Roost Gift Shop Attendant 

Location: Paradise, Michigan (Upper Peninsula; Whitefish Point Bird Observatory

Reports to: Operations Manager

Status: Part-time, seasonal, contract (April-October)

Classification: Non-exempt; $10-12 hourly

Summary

The Owl’s Roost Gift Shop attendant provides exceptional customer service to visitors and guests; keeps a well-kept and clean environment for guests to enjoy; stocks merchandise on a daily basis; maintains consistent communication with the administrative headquarters of the organization; and works independently to ensure accuracy, professionalism, customer service, and high-level retail organization are maintained throughout the season (April-October).

There are three positions available with varying hours on an annual basis. These vacancies are posted November-March each year for seasonal employment.

If you are outgoing, friendly, detail-oriented, have a service-driven attitude, and a passion for connecting birds and people for the benefit of both, please consider applying.

Essential Functions

  • Ensures all products and displays are merchandised effectively to maximize sales and profitability.
  • Delivers unparalleled customer service to each guest that enters the gift shop, including information about Whitefish Point Bird Observatory (WPBO) and Michigan Audubon, the parent organization of WPBO.
  • Opening and closing of the business.
  • Performs many functional duties such as keeping a clean work area, dusting display shelves, stocking merchandise, etc.
  • Assists with resolving operational deficiencies in areas needing attention to maintain the highest level of operation.
  • Price marks each item in inventory and works with administrative headquarters to ensure inventory is accurate and reports are complete.
  • Receives payment for merchandise for the amount of sale and makes change accordingly.
  • Assists with making deposits.
  • Assists with ordering new and old inventory items as requested.
  • Represents Michigan Audubon and WPBO with positivity, professionalism, and enthusiasm.
  • Performs additional duties and responsibilities as necessary or assigned.
  • Must be able to stand for long periods of time during shift.

Qualifications and Experience

  • 3-5 years of relevant retail experience preferred.
  • Demonstrated comfort and familiarity with using Square and retail-based technological tools.
  • Merchandise display preferred.
  • Cash register and computer experience necessary.
  • Strong, proven track record of positive customer service required.
  • Commitment to conservation and the mission of the Michigan Audubon.

How to Apply

We are accepting applications until the position is filled. Please complete the application here: https://goo.gl/forms/xVCm6eJ152qSBDb62, and send resume, cover letter, and three retail references to hgood@michiganaudubon.org. Candidates considered for these positions will be notified via email if an interview is requested. No phone calls or additional email inquiries, please.

Equal Employment Opportunity 
Michigan Audubon is committed to recruiting, selecting, and retaining the best employees by affording equal employment opportunity to all individuals. All qualified applicants will receive consideration for employment without regard to their race, color, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status, or medical condition.

About Michigan Audubon

Michigan Audubon is a statewide conservation organization founded in 1904 and based in Okemos, Michigan. Michigan Audubon has a network of 41 local chapters and owns 18 bird sanctuaries throughout the state. We own and operate Whitefish Point Bird Observatory as a program, and conduct programming, advocacy, outreach, and stewardship on behalf of birds and their habitats throughout Michigan. Michigan Audubon’s mission is to connect birds and people for the benefit of both through conservation, education, and research programs.